STOCK COUNTS & SHRINKAGE
See variance the day it happens, not at year-end stocktake.
Run multi-branch stock counts on mobile, log POS variance as it occurs, and let high-variance branches surface themselves. Where the numbers point to theft, one tap escalates the branch into a formal investigation.
Multi-branch mobile counts · POS variance logging · High-variance flags · Variance-to-investigation · Offline capture
THE PROBLEM
By the time the loss shows up, the trail is cold.
Found at year-end
Shrinkage discovered at the annual stocktake is months old — impossible to trace to a shift, a till or a person.
Counts on paper
Branch counts on spreadsheets never reconcile cleanly against POS, so real variance hides in the noise.
Variance leads nowhere
A suspicious gap gets noted and filed. Without a route to investigation, the loss simply repeats.
HOW IT WORKS
From count to variance to case.
Count on mobile. Teams count stock across every branch on a mobile device, online or offline, with no paper to re-key.
Reconcile against POS. Counts are logged against point-of-sale data so variance is calculated the moment the count is submitted.
Flag the outliers. High-variance branches surface automatically, so you focus on the sites that are actually leaking.
Escalate to investigation. Where variance points to theft, escalate the branch straight into a formal case with the numbers attached.
Close the loop. Findings raise corrective actions so the process gap — not just the loss — gets fixed.
CAPABILITIES
Catch shrinkage while the trail is still warm.
Multi-branch mobile counts
Run counts across every branch on mobile, with results consolidated centrally in real time.
POS variance logging
Reconcile counts against point-of-sale data to expose variance as it happens, not months later.
High-variance flags
Branches with abnormal variance are flagged automatically so attention goes where the loss is.
Variance-to-investigation
Escalate a suspicious branch into a formal case in one step, with the variance data attached.
Offline capture
Count in stockrooms and cold stores without signal; results sync the moment a connection returns.
Trend across sites
Compare variance across branches and periods to spot the patterns a single count would miss.
ON THE DATA SPINE
Numbers that turn straight into action.
Stock counts don’t end at a spreadsheet. On the data spine, an unexplained variance becomes evidence: a high-variance branch escalates into a formal investigation, and the finding raises a corrective action to close the process gap. What used to be a year-end write-off becomes a same-week case with a paper trail.
What feeds it
- Audits & inspections verify stock-control procedures at branch
- Document library supplies the current counting standard
What it feeds
- Investigation & case management for high-variance branches
- Non-conformance & CAPA to fix the process gap
WHERE IT’S USED
Wherever stock walks out the door.
Retail
Store-level counts reconciled against POS to catch till and floor shrinkage the same week.
ExploreLogistics
Warehouse and depot counts that expose cargo and inventory loss across the network.
ExploreMining
Stores and consumables counts that flag unexplained variance at high-value stockholdings.
Explore“We used to write shrinkage off once a year. Now a high-variance store lights up on the dashboard the same week, and we can open an investigation before the trail goes cold. It has paid for itself several times over.”
Named references are available under NDA.
FAQ
Stock and shrinkage questions.
Can we count stock without a signal?
Yes. Counts are captured on mobile whether the device is online or offline, so stockrooms and cold stores are no obstacle. Results sync automatically once a connection returns.
How soon do we see variance?
Variance is calculated the moment a count is reconciled against POS data. Instead of waiting for a year-end stocktake, high-variance branches surface within the same period.
What happens when a branch shows suspicious variance?
You can escalate that branch straight into a formal investigation, with the variance data attached, so the case starts with evidence already in hand rather than a cold trail.
Does this only find the loss, or fix the cause?
Both. Beyond the investigation, findings raise corrective actions in the CAPA register so the underlying process gap is closed, not just the individual loss recorded.
Can we compare shrinkage across branches?
Yes. Variance is consolidated centrally so you can compare branches and periods, spot patterns and target the sites and processes driving the most loss.
RELATED MODULES
Works hand in hand with.
Catch shrinkage while the trail is warm.
Book a demo and see a stock variance become an investigation in a single step.